How To Cancel Meetings Without Sending Notifications In Outlook

When you select to cancel a meeting appointment in Outlook, a cancellation notifier opens for you to notify attendees with. However, what if you just want to delete a meeting from your calendar without canceling it?

Select the work offline option to send no notification when canceling a meeting

If you don’t want to send annoying notifications when canceling a meeting, there are 2 ways you can do that.Before you cancel the meeting, remove all emails from the “to” field so no one will get the notification.
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Then you’ll need to cancel it without sending any cancellation notifications to attendees. There are a couple of ways you can do that in Outlook.

How can I cancel an Outlook Meeting without notifying attendees?

1. Select the Work Offline option

You can ensure nobody receives a meeting cancellation notification by selecting the Work Offline option. First, open the Outlook application.
Then select Outlook’s Send/Receive tab, which includes a Work Offline button.
Click the Work Offline button.
Next, switch to Outlook’s calendar view.
Select the meeting that you want to remove from your calendar.
Click the Cancel Meeting button on the tab.
Press the Send Cancellation button. Outlook won’t send any notification as you selected Work Offline.
Switch to Outlook’s Mail view.
Click the Outbox folder on the left of the window.
Right-click the meeting cancellation email in the Outbox and select Delete.
Then return to the Send/Receive tab and click Work Offline to restore Outlook’s connectivity.

2. Remove all email addresses from the To field for the send cancellation

Alternatively, you can modify the To field in the cancellation email. Open Outlook’s Calendar view.
Select the meeting on the calendar.
Select the Cancel Meeting option.
Erase all the email addresses in the To field.
Then click the Send Cancellation button.

So, that’s how a meeting organizer can remove meetings from their calendars without notifying attendees. Then the meeting can still go ahead as scheduled.

For any other questions or suggestions, don’t hesitate to reach for the comments section below.

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Select the work offline option to send no notification when canceling a meeting#

How can I cancel an Outlook Meeting without notifying attendees?#

1. Select the Work Offline option#

2. Remove all email addresses from the To field for the send cancellation#

Select the work offline option to send no notification when canceling a meeting

How can I cancel an Outlook Meeting without notifying attendees?

1. Select the Work Offline option

2. Remove all email addresses from the To field for the send cancellation