Excel VBA Filter

Filter in VBA works the same way it works in the worksheet. The only thing different is we can automate the routine task of filtering the data through coding.

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The AutoFilter is a function that includes many syntax values. Below are the parameters involved in the AutoFilter function.

  • The range is the first thing we need to supply to use the “AutoFilter” option. After that, it is simply for which range of cells we need to apply the filter, for example, Range (“A1:D50”).The field is the first argument in the function. Once we select the range of cells through the VBA RANGE objectVBA RANGE ObjectRange is a property in VBA that helps specify a particular cell, a range of cells, a row, a column, or a three-dimensional range. In the context of the Excel worksheet, the VBA range object includes a single cell or multiple cells spread across various rows and columns.read more, we need to mention for which column of the range we want to apply the filter for.Criteria 1 is nothing, but in the selected Field, the value that you want to filter out.The operator we may use if we want to use the Criteria 2 argument. In this option, we can use the below options.xlAnd, xlOr, xlBottom10Items, xlTop10Items, xlTop10Percent, xlBottom10Percent, xlFilterCellColor, xlFilterDynamic, xlFilterFontColor, xlFilterIcon, xlFilterValuesVisible Dropdown displays a filter symbol in the filter applied column. If you want to display it, you can supply the argument as TRUE or else FALSE.

Examples to Filter Data using VBA

Example #1 – Apply or Remove Filter to the Data

If you want to apply the filter option to the data, then we can turn it off and on this option. For example, look at the below data image.

To activate the filter option first, we need to supply what is our data range. For example, in the above image, our data is spread from A1 to G31. So, supply this range using a RANGE object.

Code:

Sub Filter_Example()

Range (“A1:G31”)

End Sub

Now, access the AutoFilter function for this range.

Sub Filter_Example()

Range(“A1:G31”).AutoFilter

End Sub

That is all. Run this code to enable the AutoFilter.

This code works as a toggle. If the filter is not applied, it will apply. If already applied, then it will be removed.

Example #2 – Filter Specific Values

Now, we will see how to use the parameters of the AutoFilter option. Take the same data as above. For example, we must filter out all “Male” gender names.

In the function’s first argument, i.e., Field, we need to mention the column reference we would like to filter out. In this example, we need to filter only “Male” candidates, column “C,” so the column number is 3.

Now for this supplied Field, we need to mention  Criteria 1, i.e., what value we need to filter in the  Field. We need to filter “Male” from this column.

Sub Filter_Example()

Range(“A1:G31”).AutoFilter Field:=3, Criteria1:=“Male”

End Sub

Ok, that’s all. So this code will filter only “Male” candidates now.

Example #3 – Usage of OPERATOR Argument

When you want to filter out more than one value from the column, we need to use the “Operator” argument. For example, from the column “Major,” we need to filter only “Math & Politics,” then we need to use this argument.

First, supply the Range of cells and fields.

Sub Filter_Example()

Range(“A1:G31”).AutoFilter Field:=5,

End Sub

For the mentioned field, we need to supply Criteria 1 as “Math.”

Sub Filter_Example()

Range(“A1:G31”).AutoFilter Field:=5, Criteria1:=“Math”,

End Sub

Since we need to filter one more value from the same column or field, use the operator symbol as “xlOr.”

Sub Filter_Example()

Range(“A1:G31”).AutoFilter Field:=5, Criteria1:=“Math”, Operator:=xlOr

End Sub

And for Criteria 2 argument, mention the value as “Politics.”

Sub Filter_Example()

Range(“A1:G31”).AutoFilter Field:=5, Criteria1:=“Math”, Operator:=xlOr, Criteria2:=“Politics”

End Sub

It will filter out both “Math” and “Politics” from column “Major.”

Example #4 – Filter Numbers with Operator Symbols

For example, if you want to filter numbers, we can filter a specific number and numbers above, below, or between specific values and a range of values.

For example, if you want to filter persons aged more than 30, then we can write the code below from the age column.

Sub Filter_Example()

Range(“A1:G31”).AutoFilter Field:=7, Criteria1:=">30"

End Sub

It will filter all the values that are more than 30.

Now, if you want to filter values between 21 and 31, we can use the code below.

Sub Filter_Example()

Range(“A1:G31”).AutoFilter Field:=7, Criteria1:=">21", Operator:=xlAnd, Criteria2:="<31"

End Sub

It will filter persons aged between 21 and 30.

Example #5 – Apply Filter for More Than One Column

We need to use a slightly different technique if you want to filter values from more than one column criteria.

If you want to filter “Student Status” as “Graduate” and “Country” as “US,” then first, we need to supply the RANGE of cells under the WITH statement.

Sub Filter_Example()

With Range(“A1:G31”)

End With

End Sub

Inside the WITH statement, supply the first criteria to be filtered.

Sub Filter_Example()

With Range(“A1:G31”) .AutoFilter Field:=4, Criteria1:=“Graduate” End With

End Sub

Now, in the next line, do the same for “Country” by changing “Field” to six and “Criteria” to “US.”

Sub Filter_Example()

With Range(“A1:G31”) .AutoFilter Field:=4, Criteria1:=“Graduate” .AutoFilter Field:=6, Criteria1:=“US” End With

End Sub

Now, this will filter “Graduate” only for the country “US.”

Things to Remember

  • It will apply the first thing only for the mentioned range of cells filter.The field is nothing in which column you want to filter the data.If filtering values from more than one column, use the With statement.

This article is a guide to VBA Filter. Here we learn how to apply a filter to data, some VBA examples, and download an Excel template. Below are some useful Excel articles related to VBA: –

  • VBA AutoFilterVBA Do LoopHow to Enable Solver in VBA?Add Filter in ExcelVBA Paste Values